Trade Show TalesBlog

Posts Tagged ‘Exhibits Trade Shows’

How to Win the Hearts and Minds of Trade Show Attendees

May 29th, 2019 COMMENTS
Wining the Hearts and Minds of Any Trade Show Attendee

Trade shows can be brutal for attendees and exhibitors alike. Just consider the intensive planning, travel, installation, and long hours before, during, and after the show hours. It’s a big commitment, both physically and financially, so smart trade show marketers look for creative tricks to entice attendees to visit their booth

Of course, there’s no substitute for the basics of pre-show marketing, exhibit design, branding, and staff training. That goes without saying. Beyond that, many exhibitors neglect to create an environment where attendees feel comfortable and want to spend time. Thankfully, it doesn’t have to cost an arm and a leg to win the hearts and minds of potential clients. Feed them. Give them a place to relax. And get them charged up!

The Five Essentials

1.  Food/Candy. If you have ever attended a European trade show, you know that many exhibitors have (at the very least) cheese and crackers in the booth. Unlike in Europe, serving food can be problematic at most U.S. venues because the convention center has an exclusive contract on food and drinks. Which means being creative with the food you offer.

Most venues will look the other way if you are giving “selective” guests candy, protein or breakfast bars, or even bagged cookies. More elaborate promotions like ice cream sundaes or taco bars require show approval, but smaller items are rarely a problem if handled discretely. Trade show attendees welcome munchies after strolling the floor for hours, especially if it’s presented as a special treat unavailable to the general public.

The 5 essentials to any trade show booth

2. Water. Like food, most venues are very protective of drinks since the markup is so lucrative. However, many exhibitors pack cases of water in their crates for their use during setup and for the staff during the show, which they keep in the storage closet or counters. You certainly don’t want someone fainting in your booth from dehydration, so having some spare water is probably a good idea as long as it’s not being handed to every attendee passing by your booth. Wink. Wink.

Here’s an idea you might consider. Eco-systems Sustainable Exhibits, a designer and builder of eco-friendly trade show displays, brings branded boxed water to their events. Boxed water is more eco-friendly than plastic bottles and is more efficient to produce and ship. Plus, it’s unusual and rarely identifiable as water by the show halls. Click HERE to learn more about Boxed Water. 

3. Entertainment. Face it… you yearn to be entertained at a trade show. If there’s a magician, you stop and watch. Same with virtual reality demos. Entertainment doesn’t have to be expensive, and it should never be a distraction from your messaging. But there are always ways to intertwine your message with a simple game like electronic darts or Wack-a-Mole or golf. The key is to attract the right attendees, not just anyone bored and eager to win a prize. If you don’t feel you have the time or the creativity to create and manage the entertainment, work with your exhibit house. They know lots of companies dedicated to matching your show objectives with targeted entertainment.

4. Comfortable Furniture. EVERY ATTENDEE appreciates comfortable chairs or loveseats in a booth, regardless of the booth size. Furniture encourages clients to linger so you have time to assess their needs and suggest solutions. Thankfully, modern rental furniture comes in a wide variety of styles and colors to match most exhibit designs and colors. As an exhibitor, you need to decide if you want private or semi-private meeting spaces, whether you need tables, and how you need to structure the space. Keep in mind, you are not creating a lounge for everyone to plop down, answer emails, and check their social media. It’s for business and business conversations.

BTW – Don’t let anyone tell you that booths should never have furniture because it will encourage your staff to sit and do nothing. That’s a not a furniture issue. It’s a training issue which indicates that the booth staff doesn’t understand your company’s trade show goals.

Charging Stations for Trade Shows and Events

5. Power/Charging. Why fight it? Everyone has a smartphone. Some have several, plus a tablet or laptop at the show. And even with the improved battery life of most devices, we’re all power nomads searching for an electrical oasis on the show floor. Be smart. Give them what they want with charging stations. Thankfully, modern charging solutions don’t have to look like something you stole from the airport. There are contemporary bistro, coffee, and meeting tables along with standalone charging kiosks. All with branding options that complement your overall graphic theme. Many include both USB and wireless charging options. Many are available for purchase or to rent. See a wide selection HERE.

Gone are the days when you exhibitors could rely on bold graphics and an attractive exhibit to draw attendees into their booth. Trade shows are more competitive and complex than ever before. You need to understand today’s attendees – what they want and expect and how they decide which exhibitors to visit before and during the show.

Nothing is more important than quality touches with a potential client on the show floor. Creating an atmosphere that’s welcoming, inviting, and entertaining is a step in the right direction to win the heart and mind of your next big customer.  

–Mel White
mel@classicexhibits.com
http://www.linkedin.com/in/melmwhite

**********************************************

Classic Exhibits Inc. designs and manufacturers portable, modular, hybrid, custom, rental exhibit solutions. Classic Exhibits products are represented by an extensive distributor network in North America and in select International markets. For more information, contact us at 866-652-2100 or www.classicexhibits.com.

20 Clues It’s Time to Check the Meter on Your Trade Show Display

May 22nd, 2019 2 COMMENTS

Several years ago, I wrote “What’s the Expiration Date of Your Trade Show Display?

Recently, I decided to update it, but after re-reading it, I decided not to make any changes since it still makes me smile. I know… that sounds egotistical, but the line “It smells like the Pennsylvania Convention Center and even Fabreze can’t kill the odor” makes me laugh.

Instead, we give you 20 MORE Reasons to Check the Meter on Your Display. Enjoy and please add to the list. 

20 Clues Your Exhibit Has Expired

  • Your last legal source for halogen lights is now a frozen yogurt store. Your next option is a dark web site run by a dude with the handle “NotWearingPants.”
  • Your 19” flat screen monitor was made by Magnavox. Or Zenith. Or RCA.
  • Six months ago, you bought a display from a company that specializes in imprinted coffee mugs and key chains. Surprise! That display lasted for one show.
  • EXHIBITOR Magazine included your exhibit in its article recent History of Portable Displays 1995.
  • Your repair kit is a shoebox with zip ties, Velcro, duct tape, a box cutter, Tylenol, a hammer, lipstick, and fifty mousepads.
  • There’s a COMDEX label on your crate.
  • Your logo hasn’t been that color since the Bush administration. The FIRST one.
  • Jimmy, your labor guy at Moscone, remembers setting up your booth at TS2. Whenever he wants your attention, he says, “Hey, Whippersnapper!”
  • Two (very painful) words: Foldable Truss
  • You put your glasses on only to discover that your graphics are even fuzzier.  

  • “Parts and pieces” means something different now than when the display was new.
  • You think SEG stands for “Some Extra Gravy.” Which makes you very happy whenever someone asks you if you want more SEG.
  • Your primary colors are Harvest Gold and Avocado Green.
  • Show organizers keep suggesting space near the restrooms because of “all the extra traffic you’ll see.”
  • You play “Eye of the Tiger” in the booth and your hanging sign announces you are “Risin’ Up to the Challenge of Our Rival.”
  • Your exhibit house stores your crates near the fire escape. They’ve stenciled a skull and crossbones on all four sides.
  • The manufacturer had to entice Eddie the Machinist out of retirement with three bottles of Jack Daniels to fulfill your order for replacement parts.
  • The storage closet smells like Becky’s perfume, and she quit 11 years ago.
  • Your portable display case has more stickers than the VW van of a Grateful Dead groupie.
  • Your colleagues are always busy whenever you ask for volunteers for a January trade show in Las Vegas or Orlando. And your company is based in Fargo.  

Bonus: When You Bought Your Display…

  • You were addicted to TAB.
  • You paid a bribe to get your kid a Teddy Ruxpin.
  • Your new car came equipped with ashtrays and lighters and flipping the windshield wiper switch on and off was intermittent wipers. The high-beam switch was on the floor (where it still should be!).
  • Your iPod Shuffle held 120 songs!
  • You had 12 magazine subscriptions.
  • You dropped your film off at a FOTOMAT in a Woolco parking lot.
  • Danielle Steele and Stephen King had only written 50 books between the two of them.
  • You had a MySpace account
  • Zombies were a musical group.
  • “Sustainable” meant making it through an 8-hour shift on the tradeshow floor after partying with Mikey and the guys until 5 am.
  • Mr. Coffee was all the coffee you needed.

How do you determine the expiration date of a trade show display? Please share. 😉

–Mel White
mel@classicexhibits.com
http://www.linkedin.com/in/melmwhite

**********************************************

Classic Exhibits Inc. designs and manufacturers portable, modular, hybrid, custom, rental exhibit solutions. Classic Exhibits products are represented by an extensive distributor network in North America and in select International markets. For more information, contact us at 866-652-2100 or www.classicexhibits.com.

An Interview with Jen LaBruzza, the National Sales Manager of Classic Exhibits

January 26th, 2019 COMMENTS
An Interview with Jen LaBruzza, National Sales Manager for Classic Exhibits

Jen LaBruzza, the National Sales Manager for Classic Exhibits, sure gets around. Let me rephrase that… Jen travels, rather extensively, visiting Classic Distributor Partners, which gives her a unique perspective on industry trends. In addition, she hears from small one or two person distributors and from larger custom houses with over a 1000 employees.

Jen shared her thoughts on the industry and Classic Exhibits in the interview below. Her answer to Q6 is a must read. 

Q1. You talk, email, and text with Classic Distributor Partners every day, which makes you the resident Distributor Whisperer. What’s that like?

The fact that I have worked in many facets of our industry really allows me to step into a distributor partner’s shoes. Whether it’s helping a distributor partner come up with a gallery of design ideas or showing up in a hot pink polo shirt on setup to make sure an install is going well, I love helping our distributor partners succeed.

Q2. What do most people get right (or wrong) about Classic Exhibits?

Well… there are two things really they get wrong:

1. That our primary focus is as a portable/modular manufacturer. While we still VERY much pride ourselves on creating the best portable hybrid designs in the industry I think it surprises many people when I tell them that the largest growth segment in our revenue stream is custom, in the purest sense of the industry definition. Log on to our Peek-A-Booth on any given day and you will see the wide variety of projects on our setup floor. It’s ASTOUNDING!

2. That we sell direct. As Kevin mentioned in his State of the Company Letter, we are a non-direct selling company that is largely invisible to end-users. That is by design (although makes Mel’s job harder), and we all believe it’s ALWAYS being about our Distributor Partner’s brands. In so many ways besides, packaging, branded Exhibit Design Searches, and setup instructions. Our Classic Distributor Partners are always a primary focus for what we do as a team and company. It’s in our DNA.

Q3. What was your proudest accomplishments/moments in 2018 as the National Sales Manager for Classic Exhibits?

Jen LaBruzza answers eight questions about trade shows.

First, being recognized by our industry peers and partners for being #1 in Service and Reliability for all Exhibit Builders in North America. Words can’t even describe the pride I felt accepting that award with Kevin on behalf of Classic Exhibits at EXHIBITORLIVE last year. Second, helping a long-time Distributor Partner win a FANTASTIC project that catapulted their business to the next level. It was one of those A-HA! moments where everything clicks into place and many years of consistent partnership paid off for all.

Q4. At EXHIBITORLIVE 2019, what are the three questions you want attendees or Distributor Partners to ask you about Classic Exhibits?

  1. Why does Classic only sell through Distribution Partners?
  2. What is your favorite Classic Exhibits product and why? Hint: It didn’t just fall from a tree!
  3. Why should I consider Classic Exhibits as a partner for my custom build projects moving into 2019?

Q5. What were the biggest trends you saw in 2018? Any predictions about 2019?

I think the biggest trend was the continued push for custom projects both for trade shows and non-trade shows. Call, email, text me or better yet…come to EXHIBITORLIVE and ask (see #3 above :D). I’m happy to give insight on this value proposition, and how and why you should be leveraging it.

As far as 2019 is concerned, what I have seen on the show floor so far is the continued focus for brands telling their stories with visual engagement. Whether that’s with large video wall presentations, bold use of graphics in lightboxes, or interesting themes and shapes. The limits are constantly extending beyond your traditional exhibits even in inlines.

Creative use of space is VERY in right now! The smart exhibitors are opening up their inline spaces and instead of using the standard 6 ft table, skirt and chairs to “supplement” their backwall, they are adding in bistro height charging tables or lower soft seating. And lightboxes are favorites for those wanting to engage in their inline spaces as well.

Jen Labrizza

Q6. You visit with Distributor Partners all across North America. What advice do you give them when they ask about increasing their sales?

Every market is different, but there are several commonalities for increasing sales in the exhibit/event space.

1. Stop using Rentals as a “Hail Mary”! Lead with purchase and rental options because either way you make money. And if we are all honest with ourselves, rentals gives your a greater opportunity to engage the client show after show.

2. Move away from the commodities. Yes, some customers need them. Yes, some customers will never move beyond them, but that doesn’t mean your business has to stagnate. Don’t shy away from those larger projects because you don’t have in-house capabilities. Lean on us as your manufacturing partner. Which really brings me to…

3. Engage the Classic Exhibits Design Department. The closure rate for projects that have started with a Classic Designer being involved on a discovery call with your client is about 80%. 80%!

Jen LaBruzza, National Sales Manager for Classic Exhibits

Q7. What do many exhibitors not understand about trade shows?

This is face-to-face marketing people! Which means you need to engage people. Don’t think that you can show up and stand in your booth and wait for people to walk in and ask questions. Say hello, offer them some candy, have a charging table where they can charge their phone while you give them your elevator pitch. Looping a video is GREAT! But again, smile, say hello, don’t just let the video do the talking. There is no substitution for that one-on-one interaction. And for god’s sake, please don’t EAT in your booth!

Q8. Rentals have become more popular over the past six years. Any idea why?

Flexibility and budget! Many trade show budgets have become quarterly spends vs. annual capital expenditures. A custom exhibit rental gives exhibitors the flexibility of staying on budget while still meeting their trade show marketing goals. Plus, they are able to try different things, repeating graphics that work, or modifying a design to better engage their attendees.

And if we are truly honest with ourselves, as trade show sales people, an exhibit rental gives us more opportunities to interact with a customer as their need becomes quarterly or annual vs. every three years for a purchase.

2019 is going to be an EXCITING Year! We are proud of every. single. opportunity we get from our Distributor Partners. Thank YOU for trusting us with your business!

Visit Classic Exhibits Inc. at www.classicexhibits.com. You can contact Jen LaBruzza, National Sales Manager, at jen@classicexhibits.com or visit her at EXHIBITORLIVE in Booth #1623. Use Code 4044 when registering for a FREE show hall pass.

An Interview with Jim Shelman, GM of Classic Rental Solutions

January 5th, 2019 COMMENTS

Interview with Jim Shelman at Classic Rental Solutions

Trade Show Rentals have undergone a seismic shift not only in design but also in sales. And, this trend will continue in 2019 and beyond. This week, we chatted with Jim Shelman, the General Manager of Classic Rental Solutions. So what should you expect as an exhibitor or a Classic Exhibits Distributor Partner? More of the same, which is a VERY GOOD THING. 

Q1. You’ve been in the Rental Exhibits space for over 20 years. What’s different now than say 6-8 years ago?

A lot of things have changed, but there are two things that really stand out to me as major changes. One, is the implementation of customization to rental designs. Almost every order we produce includes some element of customization to provide specific needs that exhibitors request during the design process. Today, it’s difficult to spot a rental design, versus a purchased design on the show floor.

The other thing that stands out are the reasons exhibitors decide to rent vs. purchase.

In the past, the primary reason to rent had more to do with only exhibiting in one or two shows per year, and if you were unsure of your long-term show schedule. The thought process was to test the waters with a rental, see how it goes, and purchase once you’ve committed to exhibiting in multiple shows per year. Now, it has become more about design flexibility, and perhaps not wanting to be stuck with the same design show after show. Or, maybe not wanting to deal with storing, shipping, or repairing a purchased exhibit.

Today, many exhibitors approach each show as a clean slate by working with new rental designs that match their specific show-to-show needs.

Q2. Classic Rental Solutions sales have increased year-over-year since 2010. Nearly 20% in 2018. Why?

There are several factors. With the risk of sounding corny, I’ll credit our team of dedicated people, and our incredible distributors, but I also think it’s because of our business model. We understand how important it is to be flexible, and to offer customized design services, and continuously add new custom designs to our rental gallery through our Exhibit Design Search feature on our website. And we’re committed to adding inventory as needed, to fulfill new opportunities for our distributors.

Classic Exhibit Rental Rewards ProgramAnother key factor is that we have the unique support from our in-house manufacturing professionals that produce new exhibits for our 200+ Distributor Partner Network. All of our rental components are produced right here, and we’re able to make last minute modifications.

I like to make it clear that we don’t just offer rentals, but that we offer a complete rental program. From start to finish, we have detailed processes that are followed by our production team and project managers. Every rental project gets staged and photographed before shipping. The highest quality standards are strictly enforced. We include setup instructions, and staging and packing photos with every order. After orders are returned, we provide a complete check-in report to close-out the project.

Several years ago, we implemented our Rental Rewards Program, which offers a reward discount of 2% of the total rental and graphics order when your exhibit returns without major damage and/or missing components. The program also offers two annual prize-drawings, and other rewards for our distributor network.

Q3. What are your biggest challenges headed into 2019? Biggest opportunities?

The seasonal nature of the trade show industry is always challenging. Everything hits at once several times throughout the year, which makes it challenging at times, but we plan and adjust accordingly. I’ve been doing this for a long time, so it’s never a real surprise, but it can hit at slightly different times.

2019 should be an amazing year for us. I would say that our biggest opportunities will be to continue to work on larger island design projects. We’re doing larger projects all the time, and I expect that trend to continue.

Another big opportunity that I’m anticipating is doing more large quantity component orders. We do large quantity orders for workstation kiosks, monitor stands, iPad kiosks, counters, and charging stations. Our large inventory, and willingness to add more, allows us to offer quantities that others typically don’t have available.

Trade Show Island Rental Exhibits from Classic Rental Solutions

Q4. What do you think the typical exhibitor gets wrong about renting a trade show exhibit?

Some of the newer exhibitors think that they are limited to standard designs, and they’re surprised when we start the design process and realize that we offer so much more than they were expecting.

Q5. What do you wish the typical Classic Distributor Partner understood about Classic Rental Solutions?

For those who aren’t aware and haven’t worked with us, I wish that they understood our full capabilities, and our design flexibility. And that we offer a complete rental program with nothing but high-quality “like-new” components. I want them to understand that we can offer something unique for their client base. Something that has proven to work successfully for distributors all over the country.

Q6. Have you seen more event-related rentals vs. trade show rentals? Are their more similarities or differences?

Yes, we ship a fair amount of event-related projects. In the last couple of months, we had multiple large quantity orders for charging stations. And last week we shipped (49) backlit counters to the Wynn Hotel in Las Vegas.

Q7. How has the Gravitee One-Step System impacted your rental options?

Our Gravitee Modular System has been a great addition to our rental program. It works extremely well for towers and conference rooms, but also for entire island and inline designs. It’s super-fast and easy to setup and disassemble, so it’s used as much as possible to save on labor costs. We see a substantial savings in time during our staging process here in our shop as well. We have a large inventory of standard and custom panel sizes, and we’ll continue to add to it.

Q8. Assuming you’ll be at EXHIBITORLIVE 2019, what are the three questions you want attendees or Distributor Partners to ask you about CRS?

Yes, I’m planning to be there, and here are three of many questions that I would welcome during our conversations.

  • How can Classic Rental Solutions assist us with our current rental program?
  • How do we get started working with Classic for our rental projects?
  • What are your customization capabilities?

I’m looking forward to the show, and I’d be happy to schedule meetings during, before, or after show hours.

You can contact Jim Shelman at jshelman@classicexhibits.com or at 503-345-0525 ext, 103. 

**********************************************

Classic Exhibits Inc. designs and manufacturers portable, modular, hybrid, custom, rental exhibit solutions. Classic Exhibits products are represented by an extensive distributor network in North America and in select International markets. For more information, contact us at 866-652-2100 or www.classicexhibits.com.

Updated Design Policies — Effective January 2019

October 24th, 2018 COMMENTS