Trade Show TalesBlog

Posts Tagged ‘Rental Displays’

10 Answers to Your Most Common Rental Exhibit Questions

March 2nd, 2021 COMMENTS
Trade Show Rental Questions

Exhibition Experts predict that rentals to be HOT! HOT! HOT! once trade shows resume in Q3/Q4 2021. That shouldn’t be surprising as exhibitors restart their trade show marketing programs.

Many exhibitors will return with smaller exhibits. Others will need updated displays. Rental Inlines, Islands, and Accessories are the perfect answer to both. So if you are unfamiliar with exhibit rentals, here are 10 Answers to the most common Rental Questions. Word of Warning: Not all rental providers offer the same services, flexibility, or design capability. Do your homework and ask lots of questions (in addition to the ones below).

Rental Questions and Answers

10 Trade Show Exhibit Rental Answers
Trade Show Rental Q&A

Download the NEW Trade Show Rental Design Brochure

February 18th, 2021 COMMENTS
Classic Rental Solutions. Rental exhibits for trade shows and exhibitions

Rental exhibits will dominate once trade shows and exhibitions return. That’s a fact. What you may not know is that rental design has evolved. Gone are the days of ugly and boxy rentals constructed with dirty and dinged extrusion sitting on shelves (often for years).

Want proof? Checkout the designs below and download all six pages of rental exhibits arranged in “Under” categories. Prices start at Under $8K. Then explore even more inline, island, and accessory rentals in Exhibit Design Search. With over 300 rental designs.

For more information about rental exhibits for trade shows and exhibitions, contact us at www.classicexhibits.com. We’ll put you in touch with a Classic Rental Exhibit Expert in your local market.

Rental exhibits for trade shows and exhibitions
Rental exhibits for trade shows and exhibitions

Rental Exhibits Q&A: 12 Questions about Renting a Trade Show Display

January 15th, 2021 COMMENTS
Rental Questions and Answers from Classic Rental Solutions

Rental exhibits have become as popular as leasing a car. It’s no longer just an economic consideration. It’s also about design flexibility and convenience, such as no storage. As we ramp back up after the Coronavirus pandemic, Classic Exhibits is predicting that rentals will lead the way.

If you’re considering a rental exhibit for an upcoming show, be sure to ask your vendor the right questions.

Do you know what’s included and what you’ll need to plan for? A lot of companies offer rental exhibits, but few offer true rental programs that cover all of the bases for you. No one wants to be hit with surprises, especially with things that could affect your exhibiting experience, or bust your budget.

Here are some questions and answers you’ll want before moving forward with a successful rental exhibit project.

Rental Exhibits Questions and Answers

Question: Will I own the graphics if I rent an exhibit design?

Answer: Yes, the graphics are purchased. This is an important distinction, especially when comparing a rental vs. a purchase. When you rent, you only rent the hardware, not the graphics.  However, if you re-rent the same exhibit and reuse your graphics, you can subtract the cost of the graphics, making the second rental less expensive.

Question: Does it ever make sense to combine some rental components with an existing exhibit that we already own?

Answer: Many exhibitors blend rental components with their existing exhibit. For example, your exhibit may include the main structure, like a tower and a conference room. Renting the workstations, kiosks, or other accessories will allow you to mix and match components depending on your show requirements. In addition, it allows you to “test-drive” components to see if there’s a long-term need.

Question: Do rentals offer more design flexibility and less hassle?

Answer: Yes, with rentals you can literally change your exhibit design for every show. Plus, you will never have storage costs or staging issues to deal with.

Question: Are multiple show discounts available for rental exhibits?

Answer: Yes, many rental exhibit suppliers offer discounts for multiple show commitments depending on the show dates and locations. It is definitely worth asking about.

Question: How will I be assured of a high-quality exhibit and that the graphics will fit correctly?

Answer: Always ask for examples and references. Professional rental suppliers will provide you with detailed staging photos and/or a live video preview before the exhibit ships to show. For larger island designs, consider scheduling an in-person preview.

Question: Is I & D (installation and dismantle) typically included with rentals?

Answer: Some vendors offer full turnkey services. Either way, remember that there’s a cost to I&D whether it’s a line item or buried in the cost of the rental. Always cover this and any other services you want with your rental supplier.

Question: If I choose to use my own labor company are clear setup instructions typically provided.

Answer: Yes, most exhibit companies provide setup instructions. However, some are better than others. Make sure you see examples from past projects to make sure they are detailed and complete. Also make sure that they provide detailed diagrams and staging photos, and that someone from production is available 24/7 to answer a call with questions during the setup. Sometimes a quick call can save hours of labor on the show floor.

Question: How will I know that everything is packed up and included in the shipment?

Answer: It’s best to use a vendor that provides a complete inventory list with all of the components checked off by the production team as they pack the crates before shipping. Ideally, they will provide packing photos that show each layer of components in every crate(s). You need to be confident that every part and component is packed and ready to go when the labor team starts the setup.

Question: When I rent an exhibit, am I responsible for damages that may occur during the set-up or take-down? If so, what is typically considered wear and tear versus outright damage?

Answer: Rental vendors usually understand that their exhibit components are going to suffer some normal scuffs and scratches. With that said, when the scuffs and scratches turn into gouges and holes, there’s often a repair or replacement fee to cover costs. But if the exhibit vendor provides the installation and dismantle service, any damage fees would more than likely be paid by the labor company.

Question: For multiple show rentals, do rental companies offer storage services if I choose to reuse the same graphics?

Answer: Yes, a lot of companies do offer storage services. Many will store the graphics at no charge if there’s a commitment to re-rent the same exhibit design for a future show or shows. Always determine what you would like to do with the graphics before shipping the exhibit to the show. If you decide to take the graphics with you after the show, you may need to request special packaging. This won’t be necessary if you make arrangements to ship them back with the exhibit.

Question: Am I responsible for coordinating the round-trip shipping of a rental?

Answer: Your exhibit vendor usually offers shipping services, but most are flexible about shipping arrangements.

You will definitely want to discuss whether it makes more sense to go direct to the show or to the advanced warehouse. There are multiple scenarios to consider when making this decision. It often depends on how many days there are between the advanced warehouse deadline and the show date. The rental period (or time the vendor allows the exhibit properties to be out) also comes into play. Review all of this and make the appropriate decisions based on your specific show.

Question: How much customization is typically offered with rental exhibits?

Answer: It is virtually impossible to walk a show floor today and identify which exhibits are rental versus purchased. Most rental designs have some customization, and many are custom designed for specific companies and specific shows.

Quite often, a few custom elements added to the design can give the entire design a custom look even if it’s as simple as some colorful laminated workstations, shelves, or a reception counter. Custom laminated soffits and backlighting are also nice touches that are inexpensive and well worth the investment. As a bonus, if you re-rent the same exhibit, your second rental will most likely be less expensive, since your first rental covered the cost of those custom components.

For more information about rentals, contact Classic Exhibits (www.classicexhibits.com) or browse through our extensive rental galleries of Islands, Inlines, and Accessories. We’ll design to your specifications!

Personal Protection Equipment and Together Again Expo | July 2020 Newsletter

July 17th, 2020 COMMENTS

Your PPE Wingman

Personal Protection guidelines are starting to unfold for schools, universities, medical facilities, and businesses. We are deep in that mix and know it very well. Currently, we have about twenty schools under our belt, eight banks, and several hospitals. And the requests are growing exponentially.

PPE is an immediate need for these organizations, and they are desperate for your guidance and expertise. They don’t want tacky acrylic barriers held together with Velcro and unfinished wood. They want attractive, professional solutions.

You can significantly increase your closing percentage by asking us to participate in the call with your client. We’re available, whether you need assistance on product specifications, design, or simply a wingman to close the deal.

PPE Business is Local

From our experience, all PPE business is local. Your greatest asset is leveraging local relationships, personal friendships, and existing clients to find new opportunities. People love doing business with friends, acquaintances and vendors who support them. In most cases, they won’t find or contact you. You have to find them by calling, emailing, or visiting their website or social media pages. 

The planning process has started for schools, churches, banks, museums, retail locations and offices so the timing is ideal. Become the local expert for PPE products. We’re here to help you any way we can.

Exhibit Design Search Updates

Whether you call it shifting, pivoting, or evolving, we aren’t standing still. There are Five New Galleries in EDS: 

  1. PlaceLyft Office Systems:  Modular Personal Protection Office Solutions
  2. Hand Sanitizer Stands: Heavy-Duty Stand Tough™ Sanitizer Stands
  3. Safety Dividers: Customizable Aluminum and Acrylic/Sintra Partitions
  4. Office/Retail Lightboxes: SuperNova LED Lightboxes
  5. Interactive Displays: In Partnership with Blue Pony

New Rental Savings

Jim Shelman and his team have made extensive updates to the (3) Rental Galleries. New designs, more details, and even a SALE. 

The designs include SuperNova lightboxes, Gravitee inlines and islands, and even promotional prices on our newest portable system, Symphony. We expect rentals, especially customized rentals, to be active once trade show return as exhibitors choose smaller and more affordable options.

See all 12 Rental Designs on sale in Exhibit Design Search.

Join Us at the Together Again Expo in Orlando on July 24

Kevin, Jen, and Katina will be in Orlando on July 24 for the Together Again Expo. In booth #400, a 10 x 20 Symphony and Gravitee Display, along with examples of our Hand Sanitzer Stands. They are planning several live broadcasts.

No need to preregister. All are invited! Save the links below!

Pre-Show: Thursday, July 23 | Noon EST / 9 am PST
https://lnkd.in/gEJxVdS

Show Day: Friday, July 24 | Noon EST / 9 am PST
https://lnkd.in/gzeKMzv

If you are attending the event in Orlando, please stop by and visit them while adhering to mask and social distancing protocols. 

The show organizers have virtual training and panel sessions planned as well. You will need to register if you want to attend any of those activities. Fingers crossed that it sends the right message that the trade show industry can be active and responsible.

Employment Love Connection

Displaced? Furloughed? Laid off? We would like to help if possible. As a national manufacturer with over 200 distributors, we know there are people looking for other great people. That need will be even greater in the coming months.

Let us know if we can make any employment love connections. We would love to assist. Reach out to Jen LaBruzza, Harold Mintz, or Tom Beard.

New SuperNova Lightbox Displays from Classic Rental Solutions

June 1st, 2020 COMMENTS

Three New Rental Displays with 20 ft. Lightboxes from Classic Rental Solutions. All feature SuperNova LED lightboxes with backlit fabric graphics. Accessories include charging tables, genius bars, reception counters, and pedestals.

Click on the individual images to see more details.

RE-2111 Rental Exhibit with SuperNova Lightboxes
RE-2100 SuperNova Rental Exhibit
Re2109 SuperNova Rental Display