Sustainability is an important topic at Classic Exhibits and to our industry. However, to many folks, if given the choice between reading a report about “green” exhibit practices or getting a root canal without Novocain, they would choose root canal every time.
It’s not that they disagree with sustainable practices. They agree. They simply want clarity and the tools to communicate sustainable guidelines to their clients and colleagues.
For those who would rather skip the dental surgery option (which should be everyone), we would encourage you to read Sustainability Guidance for Exhibition Stand Construction, a report compiled by EDPA and ESCA. The report contains 13 recommendations on Sustainable Practices for the event and trade show industry.
In addition to the report, EDPA and ESCA are currently working on a sustainable checklist, and Glenn Hansen and Reduce2 will be conducting a Carbon Footprint Measurement at this year’s EDPA ACCESS Conference.
There’s more to come, including sustainable promotional materials which you’ll be able to share with your clients. The exhibit industry has made progress, but there’s a lot more to be done.
Design Monday 10/21/24
We’re not newbies to sustainability. Since 2007, Classic Exhibits has been building sustainable ecoSmart islands, inlines, and accessories.
For over 30 years, Classic Exhibits has been designing and building creative custom solutions for our Distributor Partners and their clients. As North America’s largest private-label exhibit manufacturer, we have the unmatched capability, capacity, and creativity to create 3D projects ranging from 10 x 10 inline displays to 60 x 80 double-deck islands.
If I, Harold Mintz, was your tutu wearing Fairy Godfather and handed you $1 million dollars, what would you do with it? This generous gift would come with one condition. You must spend 100% of it on your business. What would you splurge on?
Many of you have already gotten this question from me because I often ask it during my Distributor visits.
Below are your Top 10 answers (in reverse order). Do you recognize your response?
10. It’s a Schvitz-a-thon out there! Our shop is an oven for at least 4 months of the year. With the bay doors open and fans swirling you could still roast a chicken in the shop. We’d bring in some sort of air conditioning to make life more tolerable for our employees.
9. I’d bring back our showroom. We eliminated our showroom years ago so we could create additional set-up/staging areas. While necessary, we still miss the impact that our showroom had on everyone who saw/experienced it. It was our silent salesperson.
8. Our website is ancient. We’d upgrade it immediately. The first thing we’d do is engage with a professional developer to assist with revamping it. We know Prospects and Customers often go to our website, but we are underutilizing this blockbuster sales tool.
7. Add to our rental inventory. Our current rental inventory is ancient and sparse so we don’t offer rentals as much as we would like. We can’t do everything, but it would be nice to handle basic inlines and islands.
6. We’d boost our social media presence. We don’t post on social media as much as we should. We post large, cool jobs but forget about all the other tidbits that Clients and Prospects might appreciate. I’d hire a dedicated social media expert.
5. I’d invest in an LED tile inventory. Backlighting was/is hot. Just about everything going out the door these days has backlit graphics. LED is coming on strong. I’d acquire the tiles and the A/V experts necessary to travel with them.
4. Graphics. We’ve flirted with the idea of bringing in our own graphic production for years but never pulled the trigger. It requires a level of expertise and volume outside our current scope. That said… the influx of cash would allow us to dip our toes in the water or in-house graphic production.
3. I’d boost employees’ salaries across the board. Everyone took a hit during the COVID Pause. When their salaries were cut, their work ethic increased. They treated this company as if it were their own. We owe them.
2. More storage space. Our current storage space is full. We make good money on our active clients, and if we had more space, I could fill it with those types of clients. Cha-Ching!
And the #1 comment I hear when “giving away” $1 million…
1. We’d add more employees. I’d use a chunk of the money to find and hire a new batch of employees in all areas – PMs, Sales, Design and Production. Especially PMs.
What would you do with a $1,000,000 gift from me? Share in the comments.
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For 30 years, Classic Exhibits has been designing and building creative custom solutions for our Distributor Partners and their clients. As the largest private-label exhibit manufacturer in North America, we have the unmatched capability, capacity, and creativity to create 3D projects ranging from 10 x 10 inline displays to 60 x 80 double-deck islands.
Baseball season is upon us once again. That means it’s time to refresh yourself with our BASEBALL TERMS – CLASSIC STYLE! Whichever team you root for please keep in mind these three non-bendable rules:
(1) When a foul ball comes your way in the stands, catch it without dropping your beer or popcorn.
(2) When asking for an autograph, tell them your son’s name is spelled H-A-R-O-L-D. and
(3) The only acceptable condiments for a ballpark hot dog are mustard and sauerkraut. Period. PLAY BALL!!!
Could you build your own trade show booth? Of course. But, let’s be honest. Do you really want to design and build a structure engineered to assemble quickly, pack efficiently, display graphics, and survive shipping?
That’s not to say you couldn’t do it, but why reinvent the wheel when there are specialized exhibit houses with ten, twenty, or even fifty years of expertise in engineering displays for portable, modular, and entirely custom trade show booths?
If there’s one “truism” in trade show marketing, it’s that experience matters and mistakes are costly. You’ll avoid the most common pitfalls by conducting research online, asking questions early and often, and working with a trade show professional. That professional could be an exhibitor in your industry with years of experience, a local exhibit house, or an exhibit industry consultant who can guide you through the design, build, marketing, training, and lead management process.
How to Go About Building a Trade Show Booth
As with any marketing project, your trade show design and build should start with a comprehensive strategy. What are your goals, your budget, and the expected outcome? Your strategy will evolve. It does for everyone. Internal stakeholders, like sales, customer service, research and development, and your senior executive team, will share their distinctive perspectives on what success looks like for them.
It goes without saying that most organizations want to increase sales and find lucrative clients. Challenge them beyond that. What else represents “success” for the team? Meeting with existing clients, sponsorships at educational sessions at the show, insights about competitors, or even team building. Finally, consider both quantitative and qualitative goals. For example, sales leads could be a quantitative goal. Meeting new people at the show’s opening reception could be a qualitative goal.
Building a trade show booth is a process. It doesn’t matter if you’ve never participated in a trade show or you’re a seasoned trade show professional. Getting it right takes time and requires the input and expertise of people both within and outside your organization.
Once you’ve established your goals, you’ll need to decide on a booth size or sizes. The size will depend on the number of shows you plan to participate in this year and whether the size of the booth will vary depending on the show. For example, your industry may have one major exhibition. At that exhibition, you want a REALLY BIG presence. Say a 20 x 30 island. Then, there’s another show three months later, which while important, doesn’t require as large of a booth. In this case, say a 10 x 20 inline. It’s time to make an important decision… which we’ll discuss in the next section.
Planning Your Exhibition Booth Design & Layout
It’s time to either surf the web for displays or meet with your exhibit house account executive and designer. Or both. The direction you take may depend on your budget, your knowledge of trade show booths, or your timeframe. Endlessly scrolling through display websites has its benefits. You’ll see a wide range of designs, sizes, and prices, which may narrow down your choices. It may also clarify whether you want to work with an online supplier, a local exhibit house, or a portable/modular distributor. Let’s assume you’ve chosen the second option.
Your goals, strategy, and budget will serve as the foundation for the design. The exhibit designer will then dive deeper. Often much deeper. The designer will strive to understand your branding, your culture, your current marketing, and your products and services. They also ask about your previous trade show experiences and examples of what others have done that you admire or that make you cringe. They’ll also request a budget, which can be a specific number or a range. Many exhibit designers won’t even begin the process without a budget. It makes no sense for them to create the perfect $85K booth only to discover your budget is closer to $30K.
Armed with that information, the designer will get to work. Ideally, the initial booth design will fulfill all the requirements and “Wow!” you, but it’s not unusual to go through several iterations to fine-tune the exhibit design. Once you’ve decided on your design, it’s time to begin the next step – building the booth.
Comparing Different Types of Booth Displays
The expression “You can’t see the forest for the trees” comes to mind. It would be all too easy to get lost in the nuances between different types of booth displays and even between similar displays from multiple manufacturers. Let’s keep this simple. There are four basic types of booth displays. The differences are pretty straightforward.
Basic Portables
Basic or budget portables are inexpensive displays designed primarily as a carrier for graphics. Think banner stands like the Pronto or a pop-up like the V-Burst. Generally, they assemble quickly and are designed to ship via UPS or FedEx. Basic portables are not engineered for long-term use and replacement parts can be difficult to obtain. Not surprisingly, quality varies depending on the manufacturer.
Portable Displays
Like the budget versions described above, portable displays are engineered to assemble quickly and ship via UPS or FedEx. Portable displays, however, are designed to perform for years. Although they’re still primarily graphic carriers, they often include practical accessories like counters, monitor mounts, literature holders, and even iPad mounts. See the Symphony SYK-1023 for a 10 x 10 version and the Sacagawea VK-2114 for a 10 x 20 version.
Modular Exhibits
Modular = Reconfigurable for most exhibitors. There are portable modular displays, modular wall systems, and even custom modular exhibits. In other words, it’s less about budget or price than it’s about the ability to redesign a booth into multiple configurations. For example, The VK-5124 Island has all the necessary hardware for the 10 x 20 VK-2400 and the 10 x 10 VK-1362.
Even if you don’t need modularity, there’s a good chance your booth will be built with modular components. That’s convenient for several reasons. Replacement parts are readily available and most labor companies are familiar with modular systems.
Custom Exhibits
The term “custom” has two meanings in booth design. When someone says, “I would like a custom exhibit,” they usually mean a design unique to them and/or a booth constructed primarily of wood. In reality, custom or customized booths can include everything from a 10 ft. inline to a 125 x 250 ft. double-deck island. While wood construction may be a significant percentage of the construction, it’s just as likely that engineered aluminum walls with tension fabric graphics will be the structure. Either way, it will ship in wood crates and include both fully or partially assembled components. The VK-1362 10 ft. inline and the VK-4017 20 ft. inline are excellent examples.
Selecting Quality Trade Show Booth Construction Materials
Wood Construction. Trade show exhibits are more like Hollywood sets than permanent buildings. They’re expected to look amazing but assemble quickly and easily. Wood panels with cam locks and fully assembled counters, workstations, and pedestals are ideal for a truly custom exhibit.
Aluminum Construction. Lightweight, durable, and versatile aluminum extrusions are the backbone of modern trade show exhibits. Sometimes, they’re visible, but more often they’re the hidden structure for fabric graphics, lightboxes, monitors, shelves, and storage. Modular wall systems, like Gravitee, and LED lightboxes, like SuperNova, are ideal as rental structures.
Laminates. Thank goodness for laminates. They offer exhibit designers unlimited colors and textures at a fraction of the cost of paint, stains, wood, and metals.
Tension Fabric Graphics. Fabric graphics, specifically dye-sublimated fabric graphics, are the material of choice for most inline and island exhibits. Need backlighting? Fabric graphics are the best choice. Need a large image with vibrant colors? Choose fabric graphics. Need something lightweight, durable, and nearly indestructible? Yep, fabric graphics are the best choice.
Direct Print Graphics. Colorful, easy, widely available, and cheap. Direct print graphics are ideal for both smaller prints on counters or pedestals or larger images on modular wall systems.
Vinyl Graphics. Like direct print graphics, vinyl graphics are colorful and widely available. They’re often used for accent graphics on counters, charging tables, and pedestals, but they can also be practical for larger hard structures where a specific color, pattern, or message is required.
DIY vs. Professional Trade Show Booth Construction
Whether you want to save money and/or you have the skills necessary to build your exhibit, building your own exhibit may be an option. Before starting, however, it’s important to understand the following:
Does the show have specific regulations regarding the size or format of inline and island exhibits? Most do and the exhibit must conform to those regulations or the show organizer will require the exhibitor to make modifications onsite. If modifications cannot be made, then the exhibitor will not be allowed to install their booth. In those situations, which unfortunately do happen, the exhibitor won’t have a sales presence on the show floor, will still be responsible for all expenses, including paying for their booth space, and will own an exhibit that may not be able to be used at future events.
Is the booth designed to be shipped in cases or crates, assembled quickly, and durable enough to survive shipping? Display manufacturers have spent the past 50 years engineering structures designed to be lightweight, pack efficiently, and survive trade shows.
Electrical and lighting for trade show exhibits must adhere to very specific guidelines. These guidelines are mandated by the convention center. In most cases, the convention center has a contract with local union electricians which defines what the exhibitor can (and cannot) do on the show floor.
Building a Trade Show Booth with Classic Exhibits!
The exhibit industry is nothing if not competitive and creative. Over the years, it has evolved to meet the needs of trade show exhibitors for high-quality displays in a wide range of styles, prices, and construction.
Since 1993, Classic Exhibits has been North America’s leading builder of quality trade show exhibits for professional exhibitors. Browse through 1,500 contemporary displays or request a custom design personalized to your trade show marketing goals.
Find success on the trade show floor with an exhibit that reflects your marketing message… at a price that will make your CFO giddy. For more information, see www.classicexhibits.com.
Effective Monday 8/21 on New Orders, ALL SYK- and GK- inline and island kits in Exhibit Design Search are 15% off. There are no qualifiers. No restrictions. Feel free to customize them. Buy 1, 2, or 4056.
The Simply Spectacular Promotion! is valid until October 31, 2023. Discover why Symphony and Gravitee are the INDUSTRY standard for portable and modular exhibit systems.
